warehouse inspection checklist

A well-organized warehouse is a fundamental condition to manage the incoming and outgoing material that everyday has to be shipped or received. To do so, it’s essential to use a warehouse inspection checklist that reveals to be very helpful to check the right amount of material you have in stock.

A warehouse inspection checklist periodically compiled allows to have stock data always updated which guarantees to avoid delays and downtimes. How? Let’s make an example: imagine you’re a logistic manager of an airline company and you want to move some components from a base to another since they’re needed to perform a specific work on a plane. What do you do? You check the availability of the components that you want to move on your logistic management software, which reports the number and the location of the material among the various bases, you contact the base where the component is available and then you ask them to ship this material.

That’s fine, but what would happen if the warehouse worker didn’t find the components in the warehouse because data was not updated on the system, so the availability of the components was an error? This would cause delays, since the logistic manager should order a new stock and, in the meanwhile, the work to be performed on the plane has to wait. Moreover, this would create more problems to the company in terms of money because they must keep an airplane on ground, so basically, they can’t guarantee their service to customers.

This is just an example, but as you can see, this can happen to any company. In fact, in this case the components had to be moved from a base to another, but always remaining within the same company. Think about if this would have happened to a supplier that has to ship material to its customers and this supplier doesn’t find the material in the stock, even if the logistic management software confirms its availability. Downtimes and delays don’t help the supplier to improve its brand image, but in contrast they define the vendor as an unreliable one.

warehouse inspection checklist

Paper is the limit

This kind of complications happens more often than we think and most of the times the limit is represented by the use of paper. As a matter of fact, many companies manage their warehouses by providing to their operators a paper warehouse inspection checklist which is an obstacle for the company digitization process.

By using a paper warehouse inspection checklist, operators have to collect warehouse data in pen and then copy the information on the logistic management software in order to update the right amount of available material in stock. This kind of process isn’t fluid, it makes lose a lot of time, and it can implicate mistakes made by the operator.   

For instance, if an urgency occurs while the warehouse worker is filling out the warehouse inspection checklist, he/she has to stop and take care of the problem. What can happen after? When the problem has been solved, the operator could not be able to find the sheet where he/she collected data, or he/she may have forgotten if a section of the warehouse has been checked or not.

And what about the time lapse in which the operator is taking care of the urgency? Is the logistic management software with the right quantity of stock updated? Of course, it isn’t, so what’s the solution?

The solution is Digital

To solve this kind of problem and to improve the updating warehouse stock process the best way is to adopt a digital warehouse inspection checklist. If you digitally do the inventory of your stock without printing any kind of paper, you get access to real time data.

How can you do that? To overcome this problem, TDox platform is the right support you really need. Actually, with TDox you can create your digital warehouse inspection checklist from web app and then, thanks to its multi-experience feature, you can make it available on various mobile devices, such as smartphones, tablets or rugged devices.

With TDox, creating a warehouse inspection checklist is super easy because it harnesses the power of low-code technology, therefore it allows to anyone to visually create forms, since it doesn’t require any programming knowledge. You just have to focus on the aesthetics of the form and on its functionalities without considering the syntax of the code.

Once you’ve created the checklist, you can make it available to your operators who will have the chance to see it on their mobile device. In this way, they don’t have to use paper and pens anymore, they check material in warehouse by simply tapping on the screen of their devices. Simple and fast, what else?

warehouse inspection checklist

A new way of collecting data

Eventually, thanks to the integration with the device camera, operators can scan barcode to simplify the process of collecting data and make it smoother and quicker.

What if my components don’t have a barcode to scan? No worries, because through the implementation of augmented reality (AR) and artificial intelligence (AI), TDox simplifies the data collection. Actually, you just have to frame a piece of text with the camera of your smartphone and TDox will be able to identify the different text blocks (through the use of artificial intelligence) by updating in real time what the user can see as soon as he/she moves the hand on the framing. Once this will be done, the user will be able to choose some of them which will be connected, and they’ll give value to the form. Eventually, the user will have the possibility to modify the text if it’s necessary.

Don’t waste time, choose TDox and digitize your warehouse inspection checklist. Remember that signing up is free and then, if you want to harness all the benefits of TDox, you can monthly or yearly subscribe to the platform as it happens for other subscriptions like Netflix or Amazon. It’s up to you to decide to stop using TDox or to continue to take advantage of it.

In conclusion, if you have any questions, do not hesitate to contact us to know more about TDox and what it can do for you. Furthermore, if you are interested in seeing what TDox looks like in action, request a free demo, and discover a new world of opportunities.
We’re low coding your business apps!

Request a Demo

    Facebook Twitter Google Plus Pinterest

    Leave A Reply