DIGITAL TRASFORMATION IN LOGISTICS: HOW SAILPOST MANAGED TO DIGITIZE ITS BUSINESS

Digitization has impacted on every kind of business, and it has demanded important changes across every part of the enterprise thanks to the new available technologies and devices which allow us to have an always on connection. In this article we want to focus on digital transformation in logistics and how TDox, a multi-experience development platform (MXDP), has helped Sailpost S.p.A., one of the biggest Italian postal operators, to digitize its business and improve the control and organization of its operators.

First of all, we need to define what TDox is. As we said, TDox is a MXDP, that according to Gartner’s definition “serves to centralize life cycle activities — designing, developing, testing, distributing, managing and analyzing — for a portfolio of multiexperience apps”. Basically, it aims to centralize your activities in one platform in order to avoid a dispersive organization. Everything you need is in one single place which can be reached from different devices such as smartphones, tablets, or vocal assistants.

Moreover, TDox harnesses low code technology to allow you to create apps even if you are not a professional developer, and to focus on the aesthetics of the app and its functionalities rather than the syntax of the code. Therefore, developing apps with low code brings you different benefits, such as cost reductions, an easy maintenance of the apps (since there is a little code to maintain), and a faster availability of the apps.

Eventually, TDox offers solutions that use automation to facilitate your workforce activities, in particular for what concerns data collection and communication, through the use of robotic process automation (RPA), but also planning and creation of Excel files without data entry needed.

Now, let’s examine in depth Sailpost S.p.A. and how the digital transformation in logistics took place with TDox.

Sailpost S.p.A.: what’s wrong?

Sailpost S.p.A. is an Italian postal operator with headquarter in Pisa, Tuscany. Its postal network counts 140 agencies and over 230 collection points all over the country and it is considered the most important postal operator in franchise in Italy. Furthermore, it is the only real alternative to the Italian public postal operator “Poste Italiane” for what concerns the special national license for judicial acts and penalties. Nevertheless, it could not get away with the difficulties that are related to traceability and simplification of internal business processes. Let’s see specifically what kind of complications Sailpost had to face.

The first problem was to track all the registered mail, packages, and letters delivery. As a matter of fact, there was not a specific software that could help to follow the path of these goods and for this reason it was very arduous to promptly intervene in case of inconvenience. Being able to track goods along the shipment allows you to save a lot of time and, above all, a lot of money.

The second obstacle concerned the claims for damage management. Once again, due to the lack of control of operations, company’s intervention to accidents or damages was never timely and this caused various complications with customers. As a result of this, clients were often not satisfied and this made worse the customer care which, as we know, is significantly important to have a high brand reputation.

In the end, the third problem that Sailpost had to face was the widespread control on its delivery men. The company did not have a clear and immediate feedback of their activities, so it was particularly complicated to manage them and offer the best possible service.

These were the main issues that Sailpost had to solve, so let’s see how TDox was able to help the company to overcome these obstacles through the use of digital technologies.

TDox solutions

Thanks to TDox, Sailpost made another step to the digital transformation in logistics that it needed. What kind of solutions have been brought by TDox? Let’s analyze them together:

The first problem was solved with the use of TDox tools which can guarantee to track all the shipments in real time. Actually, delivery men have the possibility to read barcodes thanks to the integration of TDox with the camera of their mobile device and they take pictures of goods in case of damages or anomalies with their smartphone or tablet, so the delivery proof will be more precise and detailed. Add to this, there is the digital signature tool which is helpful to certificate once more the goods delivery. These two tools are digital that means that as soon as goods are delivered, the company receives immediately an update with all the information regarding the material and the proof of delivery. A significantly boost that allowed Sailpost to improve of 95% its deliveries.

The second problem was solved by eliminating paper and using digital data. In fact, by using TDox dashboards it is possible to control every shipment and to intervene in case of delays, or disruptions. Thus, claims for damages were reduced and Sailpost can assure a better service to its customers.

To solve the last issue, that is the widespread control on the delivery men, TDox put at the disposal of the postal operator an important tool: the agenda. This agenda is not only useful to plan activities and operations, but it represents a point of reference for all the Sailpost’s delivery men. Hence, they daily find the list with all the deliveries they have to do during the day, and they receive notifications regarding urgencies, or schedule changes without using dispersive instant communication tools which can create confusion. Additionally, with the aid of GPS coordinates that can be obtained from delivery men’s mobile devices, Sailpost can ensure where its operators are and manage the various shipments.

In the end, in order to avoid any disruption, TDox can be also used offline. What does it mean? Basically, that its engine is native offline, so it is set on the mobile device. Indeed, if the delivery men are delivering material in a place where connection is low, they can do it without problem and without any speed complication. There is no more fear of losing all data, because they just have to synchronize data as soon as they get access to an internet connection. Another solution that allowed Sailpost’s delivery men to work better.

TDox does it better

As you could see, Sailpost S.p.A. improved its business with the use of digital tools offered by TDox which helped the company to be competitive in the market and to be one of the best in its field. A success case that proves once again the importance of digital transformation in logistics and that it has to be done with the right ally.

In this sense, TDox was able to provide to Sailpost the solutions that it needed, adding also some features that simplified once more its employees’ work. Ensuring that the workforce works with ease and allowing the employees to use better their skills consents to create a safe environment in a company where people are appreciated and motivated in improving their work.

Furthermore, thanks to our peculiar application development, we help you to achieve your rapid development goals. Our technicians are here to support you and lead you to create your own automation process and get the digitization in business that you need.

Do not hesitate to contact us to know more about TDox and what it can do for you. Furthermore, if you are interested in seeing what TDox looks like in action, request a free demo, and discover a new world of opportunities. We’re low coding your business apps!

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